Check in at the kiosk

1Set up the kiosk

Click Admin in the sidebar. Click Kiosk accounts. Under New kiosk account, type a label and a login email. Sign the shared iPad in with that account.

To rename a kiosk, click the pencil beside its label, type the new one and press Enter.

Still under Admin, open Staff PINs. Click Generate next to each staff member. Give each person their own PIN.

When somebody leaves, or their PIN has got around, click the cross beside their PIN to clear it. It stops working straight away, at every company they belong to, until you generate a new one.

2Type your PIN

The kiosk shows Enter your PIN. Tap your six digits. The sixth digit submits on its own.

Tap Scan my QR code instead to hold your phone's QR code up to the camera instead of typing.

Tap the cross to clear the digits. Tap the arrow to delete one.

3Check in and out

After your PIN, you see your own row for today. It shows your rostered time and role.

Tap the row. It turns green and reads Checked in · Tap to check out. The time you tapped is listed under Today.

Tap the row again at the end of your shift to check out. Today then shows the hours worked.

4Turn a kiosk into a till

Build the till in the assistant first: click Scout in the sidebar, describe what the device should show, then save it. Click Save to your plugins on its card. It appears in the Tools rail under Plugins.

Click Admin, then Kiosk accounts. On the device's row, change the Opens: Check in dropdown to Opens: your app's name. The device shows that app instead of the check-in list next time it loads.

Set it back to Opens: Check in to make it an ordinary kiosk again.

5Take a break, request leave, or swap a shift

While checked in, tap Start break. The row shows how long you have been on break and the target. Tap End break when you are back.

Tap Request leave to send a leave request. Pick the Leave type, the dates, and type your PIN again to send it.

Tap Swap shift to offer an upcoming shift you cannot work, or to pick up one a colleague offered. A manager approves a pickup before the shift moves. It is the same list you see in the app under Swap a shift.

6Check in at the job, not the office

A cleaner or a plumber is never at the office. Their check in is measured against the job's own site.

Nothing to set up: once the calendar books jobs, every site's address on the map becomes its check in location.

Check in to site on Quick Glance lists today's jobs in time order, each with its time and address. Tap Check in beside your current job. That one tap picks the job and starts your time.

When you check in, that job's button changes to Check out and every other job shows Move here. One tap on Move here ends one job and starts the next. Start break and End break sit under the list.

Stand within 200 metres of the site and check in as usual. Too far away, and the app names the job and the address you need, and you stay checked in where you were.

This check always applies to a business that books jobs, whatever Geo Lock under Admin, then Check in says. That switch is for a business that checks in at one office.

You can still time a call out that nobody booked. Tap Choose site, or Other site on a day with jobs. The list shows your company's sites with the nearest at the top, under the time your check in records. Tap Check in beside the site where you are standing.

Choosing the site of one of today's jobs checks you in to that job. The app measures any other site the same way as a job: within 200 metres, or it refuses the check in and names the address.

7Correct a check-in from the dashboard

On Quick Glance or a dashboard with the Daily check-in widget, click View today's roster.

Click the arrow beside somebody under Checked out to reopen a check-out tapped by mistake. They show as checked in again.

Click the bin beside a check-in that should never have been recorded, such as the wrong person's row. It comes off their hours.